Personal Assistant Jobs

Are you highly organised, detail-oriented, and skilled at keeping everything, and everyone, on track? Personal Assistant (PA) jobs offer a rewarding career path for professionals who excel at multitasking and providing vital administrative support to executives, directors, and senior managers.

At Stafffinders, we recruit talented Personal Assistants for businesses across Glasgow, Edinburgh, and throughout Scotland, helping skilled professionals find fulfilling roles within fast-paced corporate, legal, financial, and public sector environments.

What Does a Personal Assistant Do?

A Personal Assistant plays a pivotal role in ensuring the smooth running of their employer’s day-to-day operations. They act as the first point of contact for clients, colleagues, and stakeholders, while managing an array of administrative and organisational responsibilities behind the scenes. Typical responsibilities include:

• Managing diaries, scheduling meetings, and organising appointments.

• Arranging travel itineraries, accommodation, and logistics.

• Handling phone calls, emails, and correspondence on behalf of their employer.

• Preparing reports, presentations, and documentation for meetings.

• Coordinating with clients, suppliers, and colleagues to ensure seamless communication.

• Managing confidential information with discretion and professionalism.

• Supporting personal and business-related projects as required.

In many organisations, PAs also oversee junior administrative staff or office operations, making this a dynamic and varied position that requires strong initiative and attention to detail.

Skills and Qualities Required for Personal Assistant Jobs

To succeed in a Personal Assistant job, candidates must possess a unique blend of communication, organisational, and interpersonal skills.

Key skills and attributes include:

• Excellent organisational and time management abilities.

• Strong written and verbal communication skills.

• Proficiency in Microsoft Office and other administrative software.

• A professional, proactive, and adaptable approach to work.

• Ability to prioritise and manage multiple tasks simultaneously.

• Discretion, confidentiality, and integrity when handling sensitive information.

• A calm, composed attitude when working under pressure or tight deadlines.

Previous experience in an administrative, executive assistant, or office support role is often highly valued, particularly within fast-paced business environments.

Working Hours and Environment

Personal Assistant jobs are typically based in offices or hybrid working environments, depending on the employer’s setup. Standard working hours are usually Monday to Friday, 9am to 5pm, though flexibility may be required when supporting senior executives who operate across different time zones or work irregular hours.

Many employers offer opportunities for career progression, professional training, and development, recognising the PA’s critical role in organisational success.

Career Progression Opportunities

A career as a Personal Assistant can open the door to exciting future opportunities in Executive Support, Office Management, or Project Coordination. With additional training and experience, many PAs progress into roles such as:

• Executive Assistant (EA)

• Office or Operations Manager

• Project Manager

• Chief of Staff

These roles often come with greater strategic responsibility and the opportunity to influence business decisions at a senior level.

If you’re ready to advance your career as a Personal Assistant, let Stafffinders help you find your next opportunity.