Executive Assistant Jobs

Are you a highly organised professional with a talent for supporting senior executives? Executive Assistant jobs are among the most rewarding roles in the office support sector, offering the chance to work closely with CEOs, directors, and senior leadership teams to help drive business success.

At Stafffinders, we recruit experienced Executive Assistants for leading organisations across Glasgow, Edinburgh, and throughout Scotland. Whether you’re seeking a permanent position within a corporate office or a temporary contract supporting an executive project, we connect skilled professionals with employers who value expertise, initiative, and discretion.

What Does an Executive Assistant Do?

An Executive Assistant (EA) provides high-level administrative support to senior leaders such as Chief Executives, Managing Directors, or Chairpersons. The role requires exceptional organisational skills, attention to detail, and the ability to handle sensitive information with complete confidentiality. Typical responsibilities include:

• Managing complex diaries, arranging meetings, and coordinating travel itineraries — often internationally, including visa arrangements.

• Preparing and distributing board meeting materials, taking minutes, and tracking follow-up actions.

• Acting as the first point of contact, screening calls, emails, and correspondence on behalf of the executive.

• Creating professional presentations and reports using Microsoft Office and PowerPoint.

• Conducting research and compiling background materials to support strategic decision-making.

• Liaising with internal departments, board members, and external stakeholders.

• Overseeing or mentoring junior administrative staff, including PAs and office secretaries.

• Managing confidential projects, events, and other personal or business tasks as required.

An EA role is dynamic and fast-paced, ideal for individuals who thrive in a position of trust and responsibility while supporting business leaders at the highest level.

Skills and Qualities Required for Executive Assistant Jobs

To excel as an Executive Assistant, candidates must combine professionalism and adaptability with a proactive and solutions-driven approach.

Key skills and attributes include:

• Excellent written and verbal communication, with strong grammar and attention to detail.

• Advanced proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint.

• Proven organisational and multitasking abilities, with the capacity to manage competing priorities.

• Strong interpersonal skills and the confidence to engage with senior stakeholders.

• Discretion and professionalism when handling confidential or sensitive information.

• A calm, composed manner when working under pressure or to tight deadlines.

Previous experience in a Personal Assistant (PA) or senior administrative support role is highly desirable, especially within corporate, legal, or financial environments.

Career Progression Opportunities

A career as an Executive Assistant offers excellent progression potential. With experience and continued professional development, many EAs move into roles such as:

• Chief of Staff

• Office or Operations Manager

• Project or Business Support Manager

• Senior Executive Coordinator

Employers often value Executive Assistants as trusted advisors, individuals who contribute to strategy, efficiency, and organisational culture.

If you’re ready to take the next step in your Executive Assistant career, Stafffinders is here to help you find a role that recognises your expertise and impact.