Secretary Jobs

Are you organised, professional, and skilled at keeping busy offices running smoothly? Secretary jobs are essential to the success of every organisation, providing crucial administrative and clerical support to managers, executives, and entire teams.

At Stafffinders, we recruit talented Secretaries for businesses across Glasgow, Edinburgh, and throughout Scotland. Whether you’re an experienced administrator or just starting your office support career, we’ll help you find a role that matches your skills, ambitions, and personality.

What Does a Secretary Do?

A Secretary plays a vital role in maintaining efficiency across departments, ensuring that day-to-day operations run seamlessly. Acting as the main point of contact for colleagues, clients, and visitors, Secretaries are often the organisational backbone of an office. Typical responsibilities include:

• Producing letters, invoices, reports, and other business documents.

• Answering and directing telephone calls in a professional manner.

• Greeting visitors and managing front-of-house enquiries.

• Scheduling meetings, managing diaries, and arranging travel bookings.

• Maintaining office supplies, ordering stationery, and managing budgets.

• Creating and maintaining databases and filing systems.

• Preparing meeting agendas, taking minutes, and distributing action points.

• Supporting colleagues and managers with administrative and coordination tasks.

Secretaries may work across a range of sectors including corporate offices, legal practices, educational institutions, and public services, making it a highly versatile career path within the office support sector.

Skills and Qualities Required for Secretary Jobs

To excel in a Secretary job, you’ll need excellent organisational skills and the ability to handle multiple priorities with professionalism and efficiency.

Key skills and attributes include:

• Strong written and verbal communication skills.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Excellent attention to detail and accuracy.

• The ability to prioritise workloads and meet deadlines.

• A professional and approachable manner when dealing with clients and colleagues.

• Strong problem-solving and multitasking abilities.

• A proactive and adaptable attitude in a fast-paced environment.

While there are no formal qualification requirements, many employers prefer candidates with GCSEs (or equivalent) in English and Maths. Additional qualifications in Business Administration or Office Support can further enhance your career prospects.

Working Hours and Environment

Most Secretary jobs are full-time roles based in office environments, typically working Monday to Friday, 9am–5pm. Depending on the organisation, there may be opportunities for part-time or hybrid work arrangements.

Secretaries often work closely with management teams and departments, making it a highly collaborative and engaging role that offers variety and responsibility on a daily basis.

Career Progression Opportunities

A career as a Secretary provides a strong foundation for advancement within office support and administration. With experience and further training, you can progress into more senior roles such as:

• Senior Secretary

• Executive Assistant (EA)

• Office Manager

• Team Coordinator

• PA to Directors or Senior Executives

These positions come with increased responsibility and the opportunity to directly support senior management in achieving key business objectives.

Take the next step in your office support career today, explore Secretary jobs in Scotland with Stafffinders.