Administrator Jobs

Are you an organised and proactive professional with a flair for communication and attention to detail? Administrator jobs are an excellent opportunity to play a key role in supporting a busy sales team while ensuring the smooth running of day-to-day operations.

At Stafffinders, we recruit skilled Administrators for companies across Glasgow, Edinburgh, and throughout Scotland, helping employers find efficient, customer-focused professionals who keep their sales departments running seamlessly. Whether you’re an experienced administrator or looking to step into a fast-paced, client-facing office support role, this could be the perfect fit.

What Does a Administrator Do?

A Sales Administrator acts as the backbone of any successful sales team, providing essential administrative and customer service support. The role is varied, combining clerical tasks with client interaction and coordination between internal departments. Typical responsibilities include:

• Handling incoming calls and emails from customers and clients on behalf of the sales team.

• Scheduling appointments and managing diaries for sales representatives.

• Processing orders, quotations, and invoices with accuracy and efficiency.

• Managing customer accounts, updating details, and tracking changes in pricing or availability.

• Preparing reports, sales figures, and documentation from company databases.

• Organising the distribution and delivery of goods, including arranging after-sales support.

• Maintaining regular communication with customers to ensure a high standard of service.

This is a dynamic role where no two days are the same, ideal for those who enjoy variety, multitasking, and being at the centre of a team’s success.

Skills and Qualities Required for Administrator Jobs

To excel in a Sales Administrator job, candidates must combine strong administrative skills with excellent communication and problem-solving abilities.

Key skills and qualities include:

• Excellent verbal and written communication, with a professional telephone manner.

• Strong organisational and time management skills.

• High level of accuracy and attention to detail.

• Proficiency in Microsoft Office, CRM systems, and databases.

• Confident handling figures, quotations, and pricing information.

• Ability to work under pressure and meet tight deadlines.

• A proactive, customer-focused attitude and the ability to build strong relationships.

Experience in an administration, sales support, or customer service role is often preferred, though many employers also provide on-the-job training for the right candidate.

Working Hours and Environment

Sales Administrator jobs are typically based in office environments, often within sales, manufacturing, or distribution companies. Standard working hours are usually Monday to Friday, 9am to 5pm, though flexibility may be required during busy sales periods.

Many employers offer hybrid working arrangements, allowing part of the week to be worked remotely, as well as opportunities for career development and performance-based incentives.

Career Progression Opportunities

A career as a Sales Administrator can open the door to a range of exciting opportunities within office support, sales coordination, and customer service management. With experience and further training, you could progress into roles such as:

• Sales Coordinator

• Account Executive

• Office Manager

• Customer Service Manager

• Sales or Marketing Assistant

The skills developed in this role, communication, data management, and multitasking, are highly transferable across the wider office and commercial sectors.

If you’re ready to take the next step in your office support career, discover Administrator jobs today.