Medical Secretary Jobs

If you’re highly organised, professional, and passionate about supporting patient care, a Medical Secretary job could be the perfect career move.

As a key member of any healthcare team, Medical Secretaries play an essential role in ensuring hospitals, clinics, and private practices run smoothly.

At Stafffinders, we work with leading NHS departments, private healthcare providers, and medical practices across the UK to connect talented Medical Secretaries with rewarding opportunities. Whether you’re experienced in healthcare administration or looking to transition into the sector, we’ll help you find a role that matches your skills and goals.

What Does a Medical Secretary Do?

A Medical Secretary provides vital administrative and clerical support to healthcare professionals such as GPs, consultants, and surgeons. You’ll be responsible for managing appointments, handling confidential patient information, and ensuring all documentation is accurate and up to date.Your role bridges the gap between medical staff and patients, helping to deliver a seamless and professional healthcare experience.Typical duties include:

• Managing patient appointments and maintaining accurate schedules.
  Preparing medical documents, letters, and reports from audio dictation.

• Handling incoming calls and responding to patient or hospital queries.

• Maintaining and updating patient records with confidentiality and precision.

• Supporting medical teams by managing correspondence and filing systems.

• Liaising with hospitals, laboratories, and other healthcare departments.

• Occasionally assisting on reception and supporting patient check-ins.

Medical Secretaries often work closely with senior healthcare staff and must be able to multitask effectively in a fast-paced environment while maintaining professionalism and empathy.

Skills and Qualities for Medical Secretary Jobs

To succeed as a Medical Secretary, you’ll need a combination of administrative expertise, communication skills, and a genuine interest in healthcare. Attention to detail is essential, particularly when dealing with confidential patient records and medical terminology.

Key skills include:
Excellent organisational and time-management abilities.
Strong written and verbal communication skills.
Proficiency in IT and word processing (knowledge of audio typing is an advantage).
A compassionate and professional approach when dealing with patients.
Discretion and accuracy when handling sensitive information.
A good understanding of medical terminology and procedures (advantageous).

How to Become a Medical Secretary

To start a career as a Medical Secretary, most employers look for candidates with strong administrative experience and qualifications such as GCSEs (or equivalent) in English and IT. Many professionals enhance their employability with a Medical Administration or Medical Secretary Diploma, which covers essential skills like medical terminology, audio transcription, and patient record management.On-the-job training is common, allowing you to build experience within hospitals, GP surgeries, or private healthcare providers. As your experience grows, you could progress into Senior Medical Secretary, Practice Manager, or Healthcare Administrator roles.If you’re detail-oriented, professional, and thrive in a supportive healthcare setting, this role offers a stable and fulfilling career path. 

Explore our latest Medical Secretary jobs and take the next step in your healthcare career today.