Document Controller Jobs

If you’re highly organised, detail-focused, and enjoy working in a fast-paced project environment, Document Controller jobs offer an excellent opportunity to build a rewarding career within Scotland’s thriving construction and trades sector. These roles are ideal for individuals who take pride in precision and enjoy supporting the smooth delivery of large-scale construction and engineering projects.

We work closely with respected contractors, engineering firms, and property developers, helping skilled Document Controllers and motivated newcomers find the perfect role to match their experience and career goals.

What Does a Document Controller Do?

A Document Controller plays a vital role in ensuring that all project documentation is managed accurately and efficiently. They are responsible for maintaining up-to-date records, controlling document flow between project teams, and making sure that every version of a file is tracked and distributed correctly. Typical responsibilities of a Document Controller include:

• Managing, organising, and maintaining project documentation and records.

• Distributing and tracking technical drawings, specifications, and reports.

• Ensuring document control procedures meet project and company standards.

• Updating document registers and maintaining accurate version control.

• Assisting with the preparation of project handover files and quality documentation.

• Coordinating with engineers, site managers, and contractors to ensure timely document delivery.

• Using document management systems such as Asite, Aconex, Viewpoint, or SharePoint.

• Upholding confidentiality and compliance with data protection policies.

Document Controllers are key to keeping complex construction projects running smoothly, supporting communication between teams, and ensuring all documentation is current, compliant, and accessible.

Skills and Qualities for Document Controller Jobs

To excel in a Document Controller position, you’ll need exceptional organisational skills, a keen eye for detail, and the ability to manage multiple tasks at once. Employers value candidates who combine administrative precision with strong communication and teamwork abilities. Key skills and qualities include:

• Excellent organisational and time-management skills.

• Strong attention to detail and accuracy in record keeping.

• Experience with document management software and digital filing systems.

• Proficiency in Microsoft Office, especially Excel and Word.

• Good understanding of construction documentation and procedures.

• Ability to prioritise tasks and meet tight deadlines.

• Strong interpersonal and communication skills.

• Commitment to maintaining confidentiality and quality standards.

While experience in the construction or engineering industry is highly valued, many companies also provide on-the-job training for individuals who demonstrate the right attitude, accuracy, and adaptability.

 

Training and Career Progression

Working as a Document Controller offers a structured and secure career path within the construction and trades industry. It’s an excellent entry point for individuals who enjoy coordination and administrative work within a technical environment.

With experience, Document Controllers can progress into more senior or specialised roles, such as:

• Senior Document Controller

• Project Administrator

• Project Coordinator

• Construction Project Manager

• Quality Assurance Officer

Gaining additional qualifications in project management, document control systems, or construction administration can further enhance your career opportunities and earning potential.

Explore Document Controller jobs with Stafffinders today.