We’ve all been there – trying tirelessly to complete our long list of tasks, and subsequently hitting the wall in which our energy and motivation takes a sudden, steep dive. Sometimes it feels like there’s no way back to the ‘zone’ of productivity, but there are certainly steps you can take throughout the day that can help. Here are Stafffinders 15 top tips for productivity:
(1) Stop multitasking
Although it might feel productive having 10 different tabs open and jumping to-and-from different projects, multitasking can actually hinder your output of work. Instead, its best to focus all your attention on one piece of work at the one time.
(2) Prepare to do lists, and rank tasks in order of importance
Try to do this either for the following day, or in the morning before your work begins. This will help you keep track of what you’ve done and remind you of what you still need to do.
(3) Carry out the most demanding tasks when you feel at your best
Everyone is different when it comes to productivity. Some find that they work best in the morning, while others don’t get the ball rolling until mid-afternoon. Find the time of day that works best for you and focus on your most important and demanding projects during this period.
(4) Eliminate distractions
It’s inevitable that you’re going to get distracted at various points throughout the day, such as by your emails, co-workers and phone calls. This can undoubtedly interrupt our work flow, so it could be an idea that when working on an important task, you take yourself into an isolated space in order to get on with it.
(5) Set specific times for making phone calls and answering emails
Similar to the above, giving yourself an allotted time space for replying to emails and messages can give you some much-needed virtual isolation. Of course, some enquiries could be urgent so perhaps don’t go AWOL for the full day. Even turning off your notifications and checking your inbox every half an hour could make a difference.
For most of us, its likely not doable to squeeze a full workout into your lunch break. However, taking 15-20 minutes and going a walk in the fresh air could do you a surprising amount of good. Even walking around the office now and then can give your muscles the stretch they need and allow you going back to your desk feeling a little bit less sluggish.
(7) Take a break
As important as it may seem to get as much work done as possible, it can be just as important to take a break here and there. You might think working continuously is what your boss wants; however, it’s perhaps not the best option when your energy levels burn out and the work you produce is lower than your usual standard.
(8) Get plenty of sleep
Nothing starts your day better than knowing you had a full eight hours. Try and get to bed early, and you’ll undoubtedly feel better for it the next day.
(9) Wake up early
You might think this contradicts Number 8. however, if you’re getting to bed early, getting up early should come hand-in-hand. Start your day productively by not having to rush out the door half-ready.
(10) Organise your desk
A tidy desk could do wonders for your mindset, particularly if half of its inhabitants haven’t been looked at it weeks. Have a clear out as often as you can, and you could be amazed at how much an organised work space can improve your mood.
(11) Learn how to say ‘no’
For some of us, it can be difficult to turn down a colleague’s request for help. However, it’s important to remember that your own work comes first, and if you’re struggling to complete your own work load, you shouldn’t commit to helping anyone else with theirs.
(12) Reward yourself for finishing important tasks
Get yourself through a more demanding project by rewarding yourself something at the end of it. This could be as simple as a biscuit or a ten-minute coffee break, but having something to look forward to could be the final push you need to get to the end of the task.
(13) Put your phone on silent throughout the day
It can be tempting to check your messages and social media accounts when you start to lose focus, particularly when you hear the notification tone go off. Put your phone on silent before you start and try to only check it in the allotted time you set yourself.
(14) Set yourself deadlines
We’ve all been there – working right until the last possible minute of the deadline set for a task. It’s stressful, and undoubtedly avoidable. To prevent this, try to set yourself deadlines that are a clear amount of time before the actual deadline. This way, you should complete it in plenty of time and still have the opportunity to return to it with fresh eyes before handing it in.
(15) Give your eyes a break from the computer
It’s widely known that staring at a screen all day does not do your eyes any good. It is recommended that every twenty minutes, you focus your eyes on something other than your computer screen for at least twenty seconds to give your eyes a well needed break.
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