Office Administrator Jobs

Office Administration jobs help to support the smooth and efficient running of offices, carry out a wide range of clerical and administrative tasks, such as updating, recording and storing information, photocopying, filing, word processing, answering the telephone and dealing with the post.

Office Administrator Jobs involve work on computers to type or word process documents, such as letters and reports. Office administrators or administrative assistants as they are otherwise known, may receive the information to be typed in several ways. You’ll have a grasp of copy typing - working from a rough draft to be corrected by the typist, or a corrected copy which must be accurately transposed.

Although office based admin may be varied, much of it is carried out in front of a computer screen and jobs in office administration may spend long periods of time sitting. As back office support, maintaining high standards in your personal appearance is key, particularly if the job involves receiving visitors, and smart dress may be required.

Office Administrator core responsibilities

Office Administrators fulfil a range of other administrative functions, which may include:

  • Audio typing - listening to a voice recording through headphones and typing what is being said.
  • Typing letters, memos, agendas and meeting minutes, presentations and reports.
  • Co-ordinate the maintenance of office equipment and order stationery supplies.
  • Covering reception dealing with visitors and answering telephone calls.
  • Updating databases, maintaining filing systems, providing services for teams and managers, providing hospitality for guests and sending and managing emails.
  • Interaction with as clients and other people outside of the company.

Office Administrator required skills

An office administrator may need shorthand typing experience typing up shorthand notes made from dictation.

Office Administrators - expected salary

Starting salaries for office administrator jobs are around £17,000 to £23,000 a year.
An office administrator may work around 35-39 hours a week, Monday to Friday. Larger companies may offer flexitime schemes for office administrators. Some international companies may require 24-hour office administrators to cover and operate a shift scheme for employees and work may be on part time and temporary contracts.

Contact the Office Support Division Team

Email the Office Support Division at

Candidates can submit a CV online using our Register online service.

Office Support Jobs by Email

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Job Listings

  1. Administrator

    Location: Ayr

    Salary: TBC

    Category: Office Administrator

    Stafffinders are currently looking for a part time Administrator to join our prestigious client based in South Ayrshire.
    This is an immediate start for the right person. This role will be approx.21 hours per week and a degree of flexibility will be required.
    Some duties include:

    Answering incoming telephone ...

  2. Typist

    Location: Glasgow

    Salary: TBC

    Category: Typist

    Stafffinders have an urgent requirement for a talented Administrator to join our prestigious client in the Paisley area. Accuracy and excellent typing ability it a must in this role. If you are immediately available, please get in touch today!  
    Salary is £15-18k per annum (doe) and the hours are 08 ...

  3. Administrator

    Location: Dundee

    Salary: TBC

    Category: Office Administrator

    Competitive Salary 
    Stafffinders are currently recruiting for an Administrator for one of our prestigious clients based in the Dundee area.
    How you’ll benefit

    Competitive salary
    Generous annual leave
    Company Pension Scheme
    Cycle to work scheme

    Your new company
    Our client pride themselves on their reputation within the sector and ...