Office Administrator Jobs

Office Administration jobs help to support the smooth and efficient running of offices, carry out a wide range of clerical and administrative tasks, such as updating, recording and storing information, photocopying, filing, word processing, answering the telephone and dealing with the post.

Office Administrator Jobs involve work on computers to type or word process documents, such as letters and reports. Office administrators or administrative assistants as they are otherwise known, may receive the information to be typed in several ways. You’ll have a grasp of copy typing - working from a rough draft to be corrected by the typist, or a corrected copy which must be accurately transposed.

Although office based admin may be varied, much of it is carried out in front of a computer screen and jobs in office administration may spend long periods of time sitting. As back office support, maintaining high standards in your personal appearance is key, particularly if the job involves receiving visitors, and smart dress may be required.

Office Administrator core responsibilities

Office Administrators fulfil a range of other administrative functions, which may include:

  • Audio typing - listening to a voice recording through headphones and typing what is being said.
  • Typing letters, memos, agendas and meeting minutes, presentations and reports.
  • Co-ordinate the maintenance of office equipment and order stationery supplies.
  • Covering reception dealing with visitors and answering telephone calls.
  • Updating databases, maintaining filing systems, providing services for teams and managers, providing hospitality for guests and sending and managing emails.
  • Interaction with as clients and other people outside of the company.

Office Administrator required skills

An office administrator may need shorthand typing experience typing up shorthand notes made from dictation.

Office Administrators - expected salary

Starting salaries for office administrator jobs are around £17,000 to £23,000 a year.
An office administrator may work around 35-39 hours a week, Monday to Friday. Larger companies may offer flexitime schemes for office administrators. Some international companies may require 24-hour office administrators to cover and operate a shift scheme for employees and work may be on part time and temporary contracts.

Contact the Office Support Division Team

Email the Office Support Division at

Candidates can submit a CV online using our Register online service.

Office Support Jobs by Email

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Job Listings

  1. Receptionist

    Location: Inverclyde

    Salary: £8.50 p/h

    Category: Receptionist

    Stafffinders are currently recruiting for a Receptionist in the Inverclyde area. 
    Salary: £8.00 - £8.50 per hour
    Tuesday - Friday (18.5hrs per week)
    Part-time, temporary ongoing.
    Holiday cover may be required - the successful candidate must be available to work full-time 8.15 - 5.15.
    The role

    Answering telephone calls ...

  2. Helpdesk Advisor

    Location: Glasgow

    Salary: £8.50 p/h

    Category: Switchboard Operator

    An opportunity has arisen for x2 Helpdesk Advisors to work within our clients business on a temporary basis for an initial 2-3 month period.
    This is a key role within the business ensuring all queries and problems are resolved and excellent customer service is delivered. Representing the brand in a ...

  3. Accounts Administrator

    Location: Edinburgh

    Salary: £10.00 to £10.50 p/h

    Category: Admin / Secretarial / PA

    Stafffinders are looking for a part-time Accounts Administrator to join the team of our client based in Scottish Borders.
    Working hours: Mon, Wednesday and Thursday 09:00-15:00

    Day-to-day responsibilities

    Processing of invoices.
    Verifying accounting information in the accounting system.
    Reconciling vendor accounts to supplier statements.
    Processing Purchase Ledgers
    Preparing ...

  4. Receptionist

    Location: Edinburgh

    Salary: TBC

    Category: Receptionist

    Staffinders are seeking a receptionist based in Edinburgh. Due to the nature of the role, telephone experience is essential as the main point of contact. Excellent levels of customer service are essential for this role as you will be directly dealing with customers on a face to face basis. 
    The ...

  5. Part-time Administrator

    Location: Edinburgh

    Salary: £18 to £20 p/a

    Category: Admin / Secretarial / PA

    Great part-time opportunity for an Administrator based in Edinburgh. This is a diverse role which encompasses traditional PA duties and office administration. It is an opportunity for a committed candidate to grow with a business and get involved with all aspects of operating a small company, working closely with the ...

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