Purchase Ledger Clerk Jobs

A Purchase Ledger Clerk is responsible for managing and maintaining a company's purchase records and supplier transactions. Their role involves verifying and recording invoices received from suppliers, ensuring these invoices match purchase orders and delivery notes. They are tasked with processing and scheduling payments to suppliers, which includes preparing cheques or electronic transfers and managing payment schedules.

In addition, purchase ledger clerks reconcile supplier statements with the company’s records to ensure accuracy and resolve any discrepancies. They update and maintain accurate records of supplier contact details, payment terms, and other relevant information, and ensure that all purchase and payment documentation is properly filed.

They also handle queries from suppliers, resolve disputes related to payments or invoices, and provide information and support to other departments or management. Financial reporting is another key aspect of the role, as purchase ledger clerks generate reports on accounts payable, outstanding invoices, and payment schedules for management review and assist with audits by providing necessary documentation.

Maintaining compliance with company policies and financial controls is essential, including implementing controls to prevent fraud and ensure accurate reporting. Key skills for this role include attention to detail, organisational ability, numerical proficiency, effective communication, and familiarity with accounting software. Basic accounting knowledge and a background in finance or business administration are also beneficial for this position.