Receptionist

Meet and greet clients in a friendly and attentive manner, ensuring that they are provided with standard health and safety guidelines and their contact is notified promptly of their arrival. In addition all external visitors should be logged as they arrive and depart.

Co-ordinate the meeting room diary ensuring that all requirements for meetings/seminars/lunches/functions are noted and communicated to the relevant departments. In addition liaise with IT to ensure that all required technical support is provided.

Manage and co-ordinate the allocation of the firm?s parking spaces.
Organise taxis as requested. Follow up each individual order to ensure that receipts are produced and collate all receipts on a weekly/monthly basis.

Ensuring observation of the firm?s policy on courier use, arrange as requested courier pick-ups and deliveries. Answering incoming calls, passing through directly all calls with the exception of partners and directors calls which should be announced.

Issue and track the use of train tickets for travel between the Glasgow and Edinburgh offices. Collate on a weekly basis the attendees for Partner?s lunch ensuring that numbers are communicated to the kitchen in advance.